Tips for Successful Tender Submissions

Tender Submissions

Adequate preparation and strategic planning are critical when launching a successful tender application. Planning is not an option but, it is a key requirement given the magnitude of competition in the tender market.

Every candidate must also be attentive to the important details of the tendering process. Every aspect of the criteria is equally important because that will determine the validity of your submission. Disregarding the criteria will have an impact on the outcome of your submission. Because of the intensity of competition, the tender submission process demands maximum input and collaboration from within the corporate structures.

There is no set standard for the submission of your tender documentation. As long as the application is submitted within the set time frame. The level of preparation required varies depending on the scale and complexity of each project. Some projects require specific expertise, while others will be general. Either way, it is important to manage your time and compile the necessary documentation to achieve deadlines.

What You Must Do Before Tender Submission

• Identifying a procurement strategy.
• Develop a system of engaging strategic stakeholders.
• Underscore the Key dates and timelines in line with your schedule.
• Assemble a qualified team of personnel to process the application
• Submitting a complete tender application and not in segments
• Rationalise resources  – Tendering is a competitive market.
• Analyse the criteria
• If possible, attach evidence to demonstrate capacity eg previous projects
• Proofread the content before submission to match the required format and standards.
• Uphold the terms of the contract; avoid deviating from the project framework
• Ensure that the agreement is reasonable with realistic objectives. For example; the timelines must be within business operational hours.
• The tender must be based on a legal tender as a payment method. The use of cheques and other negotiable instruments is not recommended.
• Your capacity to fulfil the contract must not be based on third parties except if declared under the specific sections of the tender.

Is it possible to Outsource the tender Process?

That depends on the type of tender and the policies within the organization. Some services can be subcontracted to third parties based on their expertise eg tender costing which requires a qualified accountant. Even for those companies which opt to outsource, outsourcing can be in part or the entire process will be handled by external contractors.

Some even hire external editors to proofread and edit the documents. That process will be part of the budget for handling the tender process. Errors compromise the credibility of your submission, something that contributes to missed opportunities.

What are you waiting for; feel free to consult the tender writing experts by calling 0420 700 225 or email us directly @ info@ediediting.com. Your enquiry will be addressed on the same day to avoid delays.

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